How to Redact Emails from Outlook PST Files

A comprehensive guide to redacting sensitive information from exported Outlook PST files

Introduction

Redacting sensitive information from Outlook PST files is crucial for privacy and compliance. This guide will show you how to properly export and redact emails from PST archives using EmailTools.

PST Redaction

Exporting Emails to PST

To begin the redaction process:

  1. Open Outlook
  2. Go to File > Open & Export > Import/Export
  3. In the Import and Export Wizard, choose Export to a file, then click Next
  4. Select Outlook Data File (.pst) and click Next
  5. Choose the specific folder you want to export (e.g., Inbox, Sent Items)
  6. Make sure to check Include subfolders if you want to export everything under that folder
  7. Click Next, then browse to choose where to save the .pst file
  8. If desired, choose Options to manage duplicate items
  9. Click Finish
  10. (Optional) Set a password for the PST file or leave it blank, then click OK

Using EmailTools for PST Redaction

After exporting your PST file:

  1. Visit https://emailtools.hexamail.com/redact
  2. Upload or drag your .pst file to the upload area
  3. Click the process button
  4. Review the list of emails and suggested redactions
  5. Customize which phrases and information to redact
  6. Download the redacted PST file

Types of Information to Redact

Common information that should be redacted from PST files includes:

  • Personal names
  • Email addresses
  • Phone numbers
  • Physical addresses
  • Financial information
  • Sensitive business data
  • Social security numbers
  • Account numbers

Best Practices for PST Redaction

To ensure proper PST redaction:

  • Always keep original PST files before redacting
  • Review redacted content carefully
  • Use appropriate redaction tools rather than manual methods
  • Keep redacted PST files separate from originals
  • Follow your organization's redaction policies
  • Consider splitting large PST files for easier processing

Next Steps

Start redacting your Outlook PST files now by visiting EmailTools. The platform provides a secure and efficient way to redact sensitive information from email archives while maintaining file integrity. Regular redaction of sensitive information in PST files helps protect privacy and ensure compliance with data protection regulations.

Start Redacting Now