How to Redact Email in Outlook

Redacting sensitive information from emails is crucial for privacy and compliance. This guide will show you how to properly redact emails in Microsoft Outlook using EmailTools.

To begin the redaction process:

1. Double-click to open the email you want to redact
2. Click File > Save As
3. Choose a folder location
4. Enter a filename
5. Select 'Outlook Message Format' (.msg) from the Save as type dropdown
6. Click Save

After saving your emails:

1. Visit https://emailtools.hexamail.com/redact
2. Upload or drag your saved .msg files to the upload area
3. Click the process button
4. Review the list of emails and suggested redactions
5. Customize which phrases and information to redact
6. Download the redacted messages

Common information that should be redacted includes:

• Personal names
• Email addresses
• Phone numbers
• Physical addresses
• Financial information
• Sensitive business data
• Social security numbers
• Account numbers

To ensure proper redaction:

• Always save original emails before redacting
• Review redacted content carefully
• Use appropriate redaction tools rather than manual methods
• Keep redacted copies separate from originals
• Follow your organization's redaction policies

Start redacting your Outlook emails now by visiting EmailTools. The platform provides a secure and efficient way to redact sensitive information while maintaining email integrity. Regular redaction of sensitive information helps protect privacy and ensure compliance with data protection regulations.